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Reading Lists: Guidance for uploading resources into Talis Elevate

Introduction to using Talis Elevate with Aspire

Talis Elevate is currently being piloted by staff in Humanities and LSS. If you have any questions, please contact your School's Information Consultant.

The Library currently only supports the use of journal articles and chapters/sections of books and e-books in Talis Elevate. If you are interested in using other types of media available through the Library’s collections, then please contact DigitalCopies@rhul.ac.uk to express your interest. 

 

Workflow for uploading content onto Talis Elevate

Before starting, make sure the journal article or e-book chapter/section is already bookmarked on the module’s reading list as essential reading, as per the normal reading list procedure.

  1. Bookmark the journal article or e-book chapter/section on the module’s reading list as essential reading, as per the normal reading list procedure

  1. Locate the article through LibrarySearch or a database. 

  1. Access the article or e-book chapter/section. Check terms and conditions: is making a copy of this for this purpose prohibited? If not prohibited, then download a PDF copy.  

A minority of e-book platforms will not allow you to download a chapter. Instances we are aware of are: British History Online, Drama Online, Gale e-books, Kortext, Loeb Classical Library, Safari Tech Books (O’Reilly), VLeBooks. In such cases, please follow workflow B. Bibliu have a 16-page limit. On some platforms you may only be permitted to download a limited number of chapters per day. In these cases, please try again after 24 hours. 

  1. Upload the PDF to Talis Elevate

  2. You can now share a direct URL to this resource, and you can upload it to your Module’s Moodle Page using the Talis Elevate Moodle Plugin.

  3. You can also bookmark the resource on Talis Elevate and add it to your Talis Aspire reading list with the importance ‘annotation activity'

If you already have a digitised copy of a book chapter/section, or print journal article available through your Talis Aspire reading list, you can download the PDF and then follow steps 9-11. Please note, that at the start of each academic year, you will have to download a new copy from your reading list for use in Talis Elevate to comply with our licence agreements

  1. Locate the book or print journal article through LibrarySearch

  2. Bookmark the chapter or article using the Talis Aspire Bookmarking Tool

  3. Add the bookmark to the relevant reading list

  4. Set the importance as ‘Essential’

  5. Click ‘Publish’

  6. Fill out this form to request resource digitisation for Elevate

  7. The library will then create a digital copy of the book chapter/section, or article (if possible under the CLA licence). It may take at least 3 weeks to process requests for items already in the library collection.   

  8. Once this has been completed, download the PDF of the digital copy. It is the responsibility of the academic to check the resource on the reading list to see if it has been made available digitally. 

  9. Upload the PDF to Talis Elevate

  10. You can now share a direct URL to this resource, and you can upload it to your Module’s Moodle Page using the Talis Elevate Moodle Plugin.

  11. You can also bookmark the resource on Talis Elevate and add it to your Talis Aspire reading list with the importance ‘annotation activity’.

  1. Locate the book or journal article through Google or Amazon or the publisher’s website

  2. Bookmark the chapter or article using the Talis Aspire Bookmarking Tool

  3. Add the bookmark to the relevant reading list

  4. Set the importance as ‘Essential’

  5. Publish list

  6. Fill out this form to request resource digitisation for Elevate  

  7. The Library will then create a digital copy of the book chapter/section, or article (if possible under the CLA licence). It may take at least 4 weeks to process requests for items not in the Library collection.   

  8. Once this has been completed, download the PDF of the digital copy. It is the responsibility of the academic to check the resource on the reading list to see if it has been made available digitally. Please note, that at the start of each academic year, you will have to download a new copy from your reading list for use in Talis Elevate to comply with our licence agreements

  9. Upload the PDF to Talis Elevate

  10. You can now share a direct URL to this resource, and you can upload it to your Module’s Moodle Page using the Talis Elevate Moodle Plugin.

  11. You can also bookmark the resource on Talis Elevate and add it to your Talis Aspire reading list with the importance ‘annotation activity’

 

Copyright and licence terms for creating and using digital copies

Use of annotation software such as Talis Elevate involves making a digital copy of, usually, copyrighted and/or licenced content. 

Copyright and licence terms act to protect the interests of content creators and publishers and impose restrictions of the use of the content, including the making and distribution of digital copies. Usually, academic institutions are permitted ‘fair dealing’ of a resource for the purposes of academic study. ‘Fair dealing’ implies that using the material would not cause the copyright owner to lose income they would otherwise have had through book sales or subscriptions, and is reasonable and proportionate: i.e., only uses a limited portion of the work. 

These guidelines are intended to help ensure that Royal Holloway, its staff and students are compliant with any restrictions that apply. 

Workflow for creating and using digital copies

Staff will be able to download copies of e-journal articles and, depending on the platform, some e-book chapters themselves for use with Elevate. 

In such cases, it is important that the member of staff complies with the resource’s terms of use. These are usually available from the e-resource platform (typically there is a link at the bottom of the webpage to ‘Terms and Conditions’).  Staff should check these before uploading an item to Elevate to see if creating, storing and sharing a copy for use by students on a course of study is prohibited.  

In general, by adhering to the following guidance, staff should be compliant with most e-journal and e-book licences: 

  1. Only a small extract or portion of any given book or journal issue should be copied for use in a module. As a rule, a single chapter, or single journal article per issue is the maximum. 
  2. Existing copyright and proprietary notices associated with the material should not be removed or obscured. 
  3. The source and copyright owner should be acknowledged if such a notice is not already included in the copied material. 
  4. Copies should be removed and deleted once the module ends each academic year. 
  5. Only staff teaching the course, and students enrolled in the module should be given access to the copy. 

This general guidance is not intended to replace consultation of the specific licence terms, and it should be noted that terms of use for some resources may be more restrictive. 

If, having read the terms and conditions, a member of staff requires further guidance, they can contact DigitalCopies@rhul.ac.uk and the Library will investigate further.

Staff should request a digital copy from the Library in instances where they cannot themselves download a copy, where the resource is not available in the Library, or is only available from the Library in print format. Where the Library has provided a digital copy already, staff may download a further copy to upload to Elevate. 

The College is licenced by the Copyright Licencing Agency (CLA) to create digital copies for use in courses of study. Since the College must report on all such copies to the CLA, it is necessary for the Library to administer this. 

  • Under the terms of the CLA Licence it is possible to copy either a single chapter, a single journal article per issue, or 10% of a work (whichever is the greater amount). 
  • All copies made under the CLA licence for course teaching must be issued with a copyright notice coversheet. 
  • All copies must be hosted on a secure network that only permits access to staff and students enrolled in the course of study. 

It should be noted that not all resources are covered by the CLA licence.  In this case, the Library may in certain instances still be able make a copy of up to 5% of the work under UK copyright law. 

If the Library is unable to supply a digital copy, the Library will update the “Library notes” field for that item to say it is not available. The requester will need to check their reading list to ensure the items they wish to use on Talis Elevate can be sourced. The Library is happy to discuss with staff possible alternative content that may be copied under the licence, so please contact the Library at DigitalCopies@rhul.ac.uk  

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